Effective Date: 3/04/2017
Next Review Date: 12/12/2019
information We Collect:
Personal Information: When you interact with our website or engage with our services, we may collect personal information from you. This may include but is not limited to your name, email address, contact details, company information, and any other information you voluntarily provide.
Automatically Collected Information: We may collect certain information automatically when you visit our website. This may include your IP address, browser type, device information, and browsing patterns.
use of Information
We use the collected information for the following purposes:
To provide and improve our services, including IT asset disposal, recycling, and data sanitisation.
To communicate with you regarding your inquiries, requests, or orders.
To personalise your experience on our website and tailor our offerings to your interests.
To send you relevant marketing communications with your consent.
To fulfill our legal obligations and enforce our rights.
Data Sharing and Transfers
We may share your personal information with:
Third-party service providers who assist us in delivering our services.
Business partners or affiliates, but only with your consent or as necessary to fulfill our contractual obligations.
Legal authorities, regulatory bodies, or other third parties to comply with applicable laws, regulations, or legal processes.
Purpose of the Data Protection Policy
The data protection policy at SMS RECYCLING exists to:
Ensure compliance with data protection laws and best practices.
Protect the rights of staff, customers, and partners.
Promote transparency in data storage and processing.
Mitigate the risks of data breaches.
Data Protection Policy
At SMSRECYCLING , we are committed to complying with the Data Protection Act 1998, which governs the collection, handling, and storage of personal information by organisations.
These regulations apply to all forms of data storage, whether electronic, paper-based, or other mediums.
The Data Protection Act is based on eight fundamental principles that guide our data processing practices. These principles dictate that personal data must:
Be processed in a fair and lawful manner.
Be obtained only for specific and lawful purposes.
Be adequate, relevant, and not excessive for the intended purpose.
Be accurate and kept up to date.
Not be retained for longer than necessary.
Be processed in accordance with the rights of data subjects.
Be protected by appropriate security measures.
Not be transferred outside the European Economic Area (EEA) unless adequate protection is ensured in that country or territory.
Staff Data Handling Guidelines
Access to data covered by this policy should be limited to individuals who require it for their job responsibilities. Informal sharing of data is prohibited. Employees can request access to confidential information through their line managers.
SMS RECYCLING will provide comprehensive training to ensure employees understand their data handling responsibilities.
Employees must take necessary precautions to ensure data security and follow the guidelines below. Strong passwords must be used and never shared. Unauthorised disclosure of personal data, both internally and externally, is strictly prohibited.
Regular reviews of data should be conducted to identify and update outdated information. When no longer needed, data should be securely deleted and disposed of.
Employees should seek guidance from their line manager or the data protection officer for any data protection-related uncertainties.
These guidelines aim to promote responsible data handling practices among staff members and protect the confidentiality and integrity of the information managed by SMS RECYCLING.
SMS RECYCLING's Commitment to Data Accuracy and Updates
SMS RECYCLING is obligated by law to take reasonable measures in maintaining accurate and up-to-date data.
The importance of data accuracy determines the level of effort SMS RECYCLING dedicates to ensuring its precision.
All employees handling data have the responsibility to take reasonable steps in keeping it accurate and current.
Data will be stored in the minimum number of locations necessary, and unnecessary additional data sets should not be created by staff.
Employees should seize every opportunity to update data, such as verifying customer details during phone interactions.
SMSRECYCLING will facilitate easy updates of personal information for data subjects, for example, through the company website.
Data should be promptly updated when inaccuracies are discovered. For instance, if a customer's contact number is no longer valid, it should be removed from the database.
The marketing manager bears the responsibility of regularly checking marketing databases against industry suppression files every six months.
We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. We regularly review and update our security practices to maintain the confidentiality and integrity of your data.
Under the GDPR, you have certain rights regarding your personal data. These rights include the right to access, rectify, erase, restrict processing, and object to the processing of your data. You may also have the right to data portability and the right to withdraw consent. Please contact us using the information provided below to exercise these rights.